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GSF Elections 

Elected Chairs who lead The elected chairs are responsible for leading our working groups (WGs) maintain , which includes maintaining governance, define defining strategy, and uphold upholding our Code of Conduct while nurturing . They also oversee the development of projects and peoplementor team members. Each WG has can have up to three co-chair appointments available in this election cycle. Both Steering and General members can become chairsare eligible to become a chair.

Working Group Overview

WGs are chartered by the The Steering Committee to handle establishes Working Groups (WGs) to manage one or more projects. WGs will are typically be formed centred around a particular functional area; examples of groups include , such as the Open Source Group, the Standards Group, the Policy Group and , or the Community Group. All outputs produced by the WG that are intended to be published as GSF deliverables MUST be approved Any output created by a WG intended for publication as a GSF deliverable must be ratified by the Steering Committee. 

Term

Chairs hold their position Foundation member Chairs are appointed for a 2-year term as long as their organization remains a member of the foundation. The GSF Organization and Process document defines how to fill a vacant position should an officer resign before a term expiresterm of two years, subject to their organization's continued membership. If a Chair resigns before completing their term, an election process will be triggered to find a suitable replacement. to nominate a new Chair.

Call for nominations

A call for nominations is sent out to all GSF members to offer an opportunity to submit their names for consideration of for a chair appointment. The existing chairs can submit their names for consideration to run for a second term.

1. If < two three names are nominated, they are both voted in unopposed for the term; no voting occurs.

2. If >2 >3 names are nominated, there is a vote*, and the chairs with the highest and second-highest votes are selected.

*Recommended tool OpaVote

Chair Role & Responsibilities

• The Chair has overall responsibility for the management of a WG.

• Chairs SHALL maintain strict impartiality and act in the foundation's interest in performing their tasks.

• Ensure the technical activities of the Group are progressed promptly following the processes and procedures of GSF.

• Organize and run the meetings following the processes and practices of the GSF.

• The work and progress of the Group are appropriately communicated to the SC through regular status reports to the SC.

• The Chair MAY delegate tasks to the co-chair, including chairing the Group as and when necessary.

• Facilitate discussion during the meeting, encouraging all members to participate in the decision-making process

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Chair Role Considerations:

• This role requires at most 2-3 hours per week, including chairing meetings, preparation time, and offline communications.

• WG Chairs must lead with empathy empathetically and create a welcoming space for technical and non-technical contributors. 

• WG Chairs represent the GSF, so they must ensure benefits are shared among all. 

Critical dates for the elections

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Action

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Date

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Nomination Period begins

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November 17, 2023 (8:00 pm GMT)

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Nomination Period ends

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December 1, 2023 (6:00 pm GMT)

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Ballot begins (If required)

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December 4, 2023 (8:00 pm GMT)

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Ballot ends

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Create an election timeline.

Nomination Process

To submit a candidature for a Working Group Chair position.

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The election officers for this the WG election are Asim Hussain (GSF ChairpersonED) and Sean McIlroy (GSF PMOD).

Voting

At the GSF, each Each member organization gets is entitled to one vote at the Green Software Foundation. The members' official primary (representative, or alternate if the primary is unavailable) representative casts a vote for their organization. However, there is a popular vote cast to see who the majority of the working group would like to choose, will vote on their organisation's behalf. However, before the vote is cast, a popular vote will be conducted to determine the majority choice of the WG. The member organization will then be given informed of the popular vote and can either cast their ballots ballot in favour or vote independently. 

Voting instructions

1. Any individual from a Steering or General level is entitled to vote.

2. Members are entitled to change their vote as often as they wish until the close of the ballot.

3. Go to [Add link] and click on the corresponding Chair poll message.

4. In the message, click on "Vote Now" - (to be set up in https://www.opavote.com/ )

5. to the Recommended tool OpaVote to vote for the nominated WG Chair.

6. Select your preferred candidate. Working Group Chairs

Current Working Group Chairs

The following members submitted their nomination and started their following positions in December 2023are in post until December 2025;

Chair Support

Elected Chairs will receive a wide range of support in fulfilling their duties from their Group GSF Ops team, including their own Project Manager.  More details can be found here: GSF Process.