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GSF Elections 

Elected Chairs who lead our working groups (WGs) maintain governance, define strategy, and uphold our Code of Conduct while nurturing projects and people. Each WG has three co-chair appointments available in this election cycle. Both Steering and General members can become chairs.

Working Group Overview

WGs are chartered by the The Steering Committee to handle establishes Working Groups (WGs) to manage one or more projects. WGs will are typically be formed centred around a particular functional area; examples of groups include , such as the Open Source Group, the Standards Group, the Policy Group and , or the Community Group. All outputs produced by the WG that are intended to be published as GSF deliverables MUST be approved Any output created by a WG intended for publication as a GSF deliverable must be ratified by the Steering Committee. 

Term

Chairs hold their position for a 2-year term as long as their organization remains a member of the foundation. The GSF Organization and Process document defines how to fill a vacant position should an officer resign before a term expires.

Call for nominations

A call for nominations is sent out to all GSF members to offer an opportunity to submit their names for consideration of a chair appointment. The existing chairs can submit their names for consideration to run for a second term.

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If < two names are nominated, they are both voted in unopposed for the term; no voting occurs.

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GSF Elections 

The elected chairs are responsible for leading our Chartered WGs, which includes maintaining governance, defining strategy, and upholding our Code of Conduct. They also oversee the development of projects and mentor team members. Each WG can have up to three co-chair appointments. Both Steering and General members are eligible to become a WG chair.

Term

Foundation member Chairs are appointed for a term of two years, subject to their organization's continued membership. If a Chair resigns before completing their term, an election process will be triggered to find a suitable replacement to nominate a new Chair.

Chair Role & Responsibilities

• The Chair has overall responsibility for the management of a WG.

• Chairs SHALL maintain strict impartiality and act in the foundation's interest in performing their tasks.

• Ensure the technical activities of the Group are progressed promptly following the processes and procedures of GSF.

• Organize and run the meetings following the processes and practices of the GSF.

• The work and progress of the Group WG are appropriately communicated through regular status reports to the SC.

• The Chair MAY delegate tasks to the co-chair, including chairing the Group as and when necessary.

• Facilitate discussion during the meeting, encouraging all members to participate in the decision-making process

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Chair Role Considerations:

• This The role requires at most approximately 2-3 hours per week, including chairing meetings, preparation time, and offline communications.

• WG Chairs must lead Chair(s) of the WG are responsible for leading with empathy and create creating a welcoming space for technical and non-technical contributors. WG Chairs and inclusive environment for all members of the GSF.

• WG Chair(s) represent the GSF, so they must ensure benefits are shared among all. 

Critical dates for the elections

Nomination Process

To submit a candidature for a Working Group Chair position.

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Chair Support

The elected chairs will receive comprehensive support from their appointed PM and GSF Ops team to carry out their responsibilities effectively.

WG Call for Chair Nominations

1. Forward an email to WG & cc: GSF-All, inviting members to submit their names for chair consideration.

   1. Existing chairs are eligible to submit their names for consideration to run for a second term.

   2. Details are additionally circulated in the GSF Newsletter

2. Member nominations are submitted to the GSF WG PM in reply to the circulated email.

   1. GSF members can self-nominate.

3. Include the following information.

   1. The candidate's name and company

   2. identify if it is a self-nomination or the nomination of somebody else

   3. NOTE: The use of GSF email lists shall not be permitted for any campaign purposes by candidates

Election Officers

The election officers for this election are Asim Hussain (GSF Chairperson) and Sean McIlroy (GSF PM).

Voting

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1. 1. a candidate.

Results

• If ≤ 3 names are submitted, they are elected unopposed, after the Election Officers have reviewed the nominations. No voting occurs.

• If ≥ 4 names are submitted, it will trigger a *vote.

*Recommended tool OpaVote

Voting (Only required IF there are ≥ 4 Nomination)

Each member organization is entitled to one vote at the Green Software Foundation. The official primary representative, or alternate if the primary is unavailable) representative casts a vote for their organization. However, there is a popular vote cast to see who the majority of the working group would like to choose, will vote on their organisation's behalf. However, before the vote is cast, a popular vote will be conducted to determine the majority choice of the WG. The member organization will then be given informed of the popular vote and can either cast their ballots ballot in favour or vote independently. 

Voting instructions

1. Any individual from a Steering or General level is entitled to vote.

2. Members are entitled to change their vote as often as they wish until the close of the ballot closes.

3. Go to [Add link] and click on the corresponding Chair poll message.

4. In the message, click on "Vote Now" - (to be set up in https://www.opavote.com/ )

5. Select your preferred candidate.Working Group Chairs

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1. 1. Recommended tool OpaVote

Create an election timeline.

Election Officers

The election officers for the WG election are GSF ED and GSF OD.

Current Incumbant Working Group Chairs

The following members submitted their nomination and started their following positions in December 2023are in post until December 2025;

Chair Support

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