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Table of Contents



The Project Manageris typically GSF Staff.

The Project Lead is typically an employee of a GSF Member.

Recurring PM Tasks

  • Create weekly agendas/sprints for all of your projects each week.
    At the beginning of each week, Project Managers should review the previous week’s agendas and create a new one with tasks which are still actionable or pending. These agendas should be reviewed during the weekly/fortnightly meetings or asynchronously. Some projects might use sprints for weekly planning.

  • Update OKRs/KPIs each Monday.
    Project Managers should review their OKRs/KPIs and update the latest figures to the project tracking spreadsheet to review during the OKR meeting held weekly on Tuesday.

  • Attend the weekly PPP/OKR call and update all project data.
    Project Managers should attend the weekly PPP meeting to provide a status update on their projects, raise any issues or bottlenecks and ask for help where needed to meet critical milestones.

  • Update OKRs/KPIs before the SC meeting and at the end of each month.
    KPIs should be updated before every monthly SC meeting and on the last day of the month.

  • Attend the fortnightly (bi-weekly) Working Group calls and update all project data.
    Project Managers should attend the Working Group meetings to give a status update on their projects to the WGs and create space for members to contribute their ideas, time and resources. A new GitHub agenda is used for these meetings every time which should be updated by PMs accordingly.


For further details see also OKRs and KPIs & Milestones

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